Applications. Our expertise is in managing the paper and labor involved in processing large volumes of documents and scanned images through an organized conversion process.
Pick up of Boxes and Storage
Boxes are packed and log sheets with an inventory of all documents in each box is prepared at the time of boxing prior to removal of documents at customer's site. Documents are stored in a secure storage vault while awaiting processing.
Document access is controlled throughout the project. There is an audit trail for every process in the work flow for the physical documents. Each box of paper must be signed for at every process during the work flow. The boxes are checked out and checked back in for each process by a project manager.
Document Preparation and Processing
Staples, brads, and paper clips will have to be removed, as will post-it notes and other attachments. Post-it notes from single-sided documents will be taped to the blank side of the page. We use duplex scanners so the notes will become an additional page to a document. High-speed auto feed duplex scanners accommodate various page sizes, up to 11’ x 17”. Then the original will be placed back in the sequence within the record and the scanned image will be inserted into the appropriate sequence within the scanned record file.
All of the images will be edited in a post-processing mode. All of the image files will be de-skewed cropped and rotated as required to be acceptable for “right-reading”.
Indexing of Digital Images
INOVETRA uses both double key data entry, and additional validation methods to insure that we provide our clients 99.95% accuracy levels of indexed data.